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3 Important Things to Look For in Online Project Management Software

16 Nov

By Alex Hoff

If you’re here, then you are in the process of shopping for online project management software but you’re not sure about what to look for in one. In that case, you’re at the right place-this articles aims to explain what you need to look for in such a software system.

Ease of Use: This might seem like common sense, but pay attention to the software you’re about to spend money on! A lot of software come bundled with hundreds of features, but what good are these features to you if you and your team can’t do simple tasks intuitively and effectively? It is important to view footage of the software being used. Images can give you an idea of what you’re about to take on. Lastly, some online project management software come with a free trial, so make use of that!

Ability to Track Multiple Projects: Your software system needs to have the ability to track multiple projects (and clients). Some online project management software come with various plans. Make sure to choose one that allows you to track a number of projects. Also, make sure you can upgrade your plan easily if you ever hit the quota of allotted projects in your current plan.

Chatting Ability: If saving time is an issue, and it should be if you’re a good project manager, then you want a software system that either comes with chat ability or allows you to integrate one easily. This is easy to spot, as you can glean this information under the features section. Imagine not having to drive somewhere to meet your whole team. You can easily do that with an online chat.

Amongst tracking milestones, to-do lists and other things, the above three might seem the most basic and they are. However, one would be surprised to realize how many project managers get it wrong. Without the basics, you will not be able to effectively use your management software system.

Alex Hoff believes in karma, or simply, “what goes around, comes around” and he does everything with this in mind. Alex is passionate about life and loves helping people become more organized using management software such as Basecamp software.

Article Source: http://EzineArticles.com/?expert=Alex_Hoff

 

Trying too hard to be efficient might bring down your efficiency…

1 Nov

It has been said that efficiency is doing the thing right and effectiveness is doing the right thing. This strategy is vital in the business world. In an economy that is as unstable as the current economy is, certainly no one can afford to be ineffective and inefficient. If you do not have your resources properly in line then you are not operating your business to its highest potential. This greatly affects a business’s bottom line.

Customers are bringing the money in. Resources, we use to serve them are taking money out. So, resources should be planned carefully to ensure their efficiency. There are several tools to plan resources. Gantt chart isn’t anything new. Ganttic has just reinvented it.
Certain software programs such as MS Excel and Ms Project may appear to provide a useful method of controlling resources, but the truth is that these programs simply do not handle the job properly. Excel is far too often used as an all-purpose program, while in fact it is not truly designed to operate in this manner. Ms Project is designed to monitor operations and resources but it does it in a single handed manner and handling just one project at time. It does eventually get the job done, but it certainly won’t be in the timeliest manner.
The modern business owner simply cannot afford to waste time, money or resources. This is where Ganttic comes into play. This resource managing software is designed to multi-task, and handle multiple projects simultaneously thereby providing the ultimate efficiency and effectiveness. Ganttic is a web-based, user-friendly solution designed to assure a company that their resources are being properly utilized. Since it has the ability to monitor multiple programs simultaneously it virtually becomes the nucleolus of the operations.
Ganttic oversees all aspects of the operation from transportation to manpower and equipment. Providing the operator with the hands on capability to control, assign and prioritize operations, Ganttic simplifies the operations process and allows multi-user interface providing a link between multiple management staff and employees. This program literally assures that all individuals are on the same page.
Accessibility + affordability = feasibility. This basically means that in order for a program to be truly useful and efficient it must be affordable and accessible. Ganttic is web-based and therefore accessible from anywhere and it can be used by up to 5 users for absolutely no cost to the company’s bottom line. If the need arises to add additional users then there is a reasonable fee for the additional users. This free access also allows up to 10 resources to be monitored simultaneously.
The user friendly structure of this program provides ease of use and provides the ability to drag and drop task bars and manipulate resources and tasks in a manner that can be easily completed by even the most unseasoned computer operator. The flexibility of this software makes this program a vital tool for any company that is looking to increase its bottom line and be more efficient and effective. There may be other ways to get the job done but there is only one right way – Ganttic.

Gi-Ganttic Results from Ganttic, the Gantt Chart Masters

26 Oct

Many people who have been trying to stay organized using either Microsoft Excel or Microsoft Project have ended up frustrated by the seemingly Herculean proportions of the task.  Microsoft Excel has an excellent database format, but as it is not a tool designed specifically for scheduling, using it to coordinate projects can prove awkward and unreliable.  Larger companies may find Microsoft Excel far too unwieldy for managing multiple projects – the larger the database gets, the harder it is for Microsoft Excel to adequately organize all the necessary data.  Smaller companies who have less data often find it less of a bother to keep their resources and schedules organized using paper methods.

The problem with using Microsoft Excel as a scheduling tool is that the program was not inherently meant for scheduling – it’s a database program.  While organizing schedules and projects is indeed a form of data entry, Microsoft Excel was not specifically designed for the special needs these categories of data require.

Microsoft Project is generally a better tool for the task of organizing and managing projects, but many companies find it rather expensive, particularly smaller startups.  For larger companies who find the price tag of Microsoft Project no real difficulty, the fact that Microsoft Project can only manage one project at a time becomes an issue, since most companies who can afford to pay the price to use Microsoft Project have multiple projects and schedules that need managing.  While Microsoft Project is a quality tool for certain circumstances, both the price and the fact that it can only serve very specific purposes limits its utility for the majority of businesses.

Companies who have become frustrated with the shortcomings of both Microsoft Project and Microsoft Excel now have a different, better choice: the makers of Ganttic invite all of these disaffected companies and managers to take a look at their new, alternative product.

Gannttic is a project-specific program, that is – the entire point of Ganttic is to manage your projects and schedules in one easy-to-use Gantt chart.  It doesn’t tabulate or have any of the extraneous bells and whistles that the Microsoft programs have, but for what Ganttic is meant to do, the bells and whistles are entirely unnecessary.  You won’t be able to make charts out of the Ganttic, but if you’re looking for a way to compile your many projects and multitasking requirements into one easy-to-use database, look no further than this program.

Ganttic strives to be simplistic, and in that very simplicity is where Ganttic’s genius is found.  After all, the task of managing your schedules and projects shouldn’t be complicated; you are employing a program to cover your schedules and resources so that you don’t have to do so.  Anybody could agree with the fact that managing scheduling software should not be more complicated than managing the schedule itself.  You will be both amazed – and appreciative – of the simplicity that Ganttic will bring to your every day managing.

Ganttic program developers believe that industries including construction companies, logistics businesses, equipment rental and software developers will find particular utility in Ganttic, but invite all companies who feel a need for such a program to give Ganttic a try.  Their list of current businesses who use Ganttic to help manage their operations include churches, schools, laboratories, manufacturers, service providers, and design agencies – if any proof is needed to show that this is a versatile product that satisfies the diverse demands of a variety of companies, the laundry list of businesses who use and love it is more than enough!

The makers of Ganttic have yet another hook to pull in customers who might be hesitant at the idea of spending yet more money on another computer program: the program itself comes at no cost.  The makers of Ganttic offer a 100% free of cost full-version package – not a demo – for up to five users and ten resources.  It’s a completely free program, forever.    If you are interested in purchasing the Ganttic for use for more than five people, pricing can be quoted at a per-seat basis.  Additionally, there are also special offers available for especially large companies looking to purchase Ganttic at a per-seat basis of over 100 units.

Ganttic developers embarked upon the development of Ganttic after realizing that while most businesses use resource scheduling in their everyday life, the majority of those businesses still relay on emails, paper wall charts, notebooks, or simple spreadsheets to get their necessary tasks completed.  Not only is it wasteful and difficult to appropriately organize business needs by using paper methods, it also seemed entirely unnecessary in the digital age.  If modern day people can order coffee over the Internet, shouldn’t they also be able to organize their projects and resources into an easy-to-understand chart?

While programs of this nature certainly do exist, the developers of Ganttic found that the specialized tools for the task of organizing resources and schedules are often complicated and extremely expensive, and, as everybody knows, a tool that is too difficult for anybody to understand how to use it or prohibitively expensive for the majority of businesses is hardly a tool at all.  The developers of Ganttic saw a niche area and sought to bring an affordable, simple, useful tool to the table that could appeal to a variety of users.

The result is a clean, easy-to-use program that can make scheduling easier for even the most fastidious customer.

Why should we deal with planning?

29 Sep gantt chart

Resource scheduling? This is for huge manufacturing companies only. Well, no. Actually resource scheduling is part of most businesses everyday life.

Tough economic situation around us makes us observe our costs harder every day. Resources used in companies are actual drivers for costs and revenues. Workers waiting for materials, double booked delivery truck, just in the very moment occupied meeting room – You’ll see this kind of problems in nearly every company. These problems are accepted as part of everyday life and most company directors never pay full attention to them.

HOW?

Please follow these advices and amazing results are just around the corner:

  • make list from resources used in your company
  • mark + or – after every resource indicating if it is important one. There’s no need to plan all resources. Do not make Your plan too complicated in beginning. You can always add resources to Yor plan when You feel the need for it.
  • Mark after every resource the name of the employee responsible for it.
  • decide wether it is worth to plan capacities, costs, efficiency, deadlines, material use or only time. It depends of your businesses specifics.
  • choose a tool (paper, spreadsheet, special planning software) and enter your resources into it
  • make sure that all responsible persons are trained and have access to your planning system
  • get planning 🙂